Overview
Surepay Technologies Inc. is committed to responsible, transparent, and well-managed procurement and payment practices. This guide provides an overview of how purchases, supplier engagements, and payments are handled to ensure fairness, accountability, and service quality.
Scope
This guide applies to:
- Procurement of goods and services
- Engagement of suppliers and service providers
- Processing of payments related to approved transactions
It is intended for suppliers, partners, and stakeholders who transact with Surepay Technologies Inc.
Supplier Engagement
Surepay works with qualified and legitimate suppliers and service providers.
Before engaging in transactions, suppliers may be requested to submit basic business and compliance information for evaluation.
Only suppliers that meet Surepay’s requirements are engaged for purchases or services.
Requests and Approvals
All procurement and payment activities are subject to internal review and approval to ensure:
- Business necessity
- Budget availability
- Compliance with company standards and applicable requirements
Requests are evaluated to confirm completeness, justification, and alignment with company objectives.
Purchase and Delivery
Once a transaction is approved:
- Purchase or service arrangements are confirmed with the supplier
- Goods or services are delivered or performed according to agreed terms
- Deliveries and services are verified to ensure they meet agreed specifications
- Any issues or discrepancies are addressed before payment is processed.
Invoicing and Payment
Suppliers are required to submit valid invoices and supporting documents as applicable.
Payments are processed only after verification that:
- The goods or services were delivered or completed
- The invoice details are accurate and consistent with the agreement
- Payments are released in accordance with agreed terms and internal controls.
Records and Accountability
Surepay maintains appropriate records of procurement and payment activities for transparency, accountability, and audit purposes. Records are handled in accordance with internal controls and applicable retention requirements.
Supplier Performance
Surepay periodically reviews supplier and service provider performance to ensure continued reliability, quality, and value. Feedback and performance results may be used to improve future engagements.
Our Commitment
Surepay Technologies Inc. is committed to:
- Fair and ethical procurement practices
- Transparent and accountable financial transactions
- Responsible use of company resources
- Continuous improvement in supplier and procurement management